Job Title: Manager –Administrative Services

Job Grade:  16

Sub Process/Dept: Corporate Purchasing

Process: 

FLSA Designation:  Exempt

Status: Full Time

Reports to: Director—Corporate Purchasing

Prepared by: Bill Watson

Date:  5 Nov 2007

:

Scope

Supervise operations of mailing services (including shipping and receiving in Corporate Headquarters office), copy center, document retention inventory and in addition, accept purchasing commodity and other administrative service department assignments.  Work for measurable business results (cost control/cost reduction, customer satisfaction, alignment with corporate objectives, and improved efficiencies/use of best practices).  Collaborate with Administrative Services personnel, Director of Corporate Purchasing, internal customers, and suppliers to ensure delivery of desired results. 

Critical Results

1. Cost Management
1. Be innovative in finding ways to reduce costs and improve efficiencies in job tasks and functions.
2.  Help customers determine best cost and methods of mailing, postal and shipping rates, postal/shipping guidelines, use of available discounts, etc.
3. Assist in process of moving customers to most efficient and  best cost copy and print options
4. Lead customers in choosing best vendors, top quality, and lowest cost options in purchasing assignments
5. Assist in management and evaluation  of all company indirect costs—seek cost reductions
6. Manage inventory, inventory database, and movement of items to/from  the Document Retention Center
2. Customer Service
1. Ensure the delivery of the best in class mail services to corporate customer-including, but not limited to, shipping, mailing, receiving, distribution, courier service, mailing database management, etc.
2. Work with Corporate Purchasing, Marketing, and  others to provide corporate copying/print services as required, including personnel ,machine, and/or supplier  availability to accomplish  customer needs.
3. Positive Vendor Partnerships
1. Bear responsibility for vendor and company relationships in purchasing assignments.  .
4. Alignment to Corp Objectives
1. Plan work and assignments of self and personnel to align with corporate goals and objectives.
2. Develop reports and benchmarks to measure departmental progress, and provide management dashboard for operations
3. Ensure customer needs and company goals are met by using and implementing world class, best practice, techniques
4. Tactics mapped back to the company strategy grid
5. Succession Planning (Successor Identified)
1. Identification of possible successor
2. Creation of active, development plans for successor and staff.  

Best Practices

1. Achieve or maintain Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) or other recognizable professional designation.
2. Establish relationships with Administrative Services management and others to recommend, develop, and implement best practices and world class business methods.
3. Have a ‘customer first’ attitude and do all that is possible to assure customer satisfaction
4. Maintain ethical standards in compliance with company policies.  Assist others in company policy adherence.
5. Work and manage for results—multi-task different projects as required and demonstrate progress and completion.
6. Assure compliance with government and supplier requirements and standards in exercising of duties and maintenance of company assets.
7. Work with others to ensure best technology solutions are leveraged and implemented for department operations.
8. Ensure work accuracy in all assignments.  Evaluate problem areas and plan /implement improved methods
9. Partner with suppliers, customers and others to reduce costs, deliveries, quality, simplify and improve processes etc.

Measures (Cost, quality, quantity and timeliness)

1—Annual In-House Customer Satisfaction survey results show a improving trends.
2---Departmental operations and goals are accomplished within or below assigned budgetary guidelines.
3---At least one significant ‘best practice’ or ‘world class process’ project to improve efficiency and performance is implemented annually.

Skills and Qualifications

( Type your text here, please delete the leading questions below when you fill this section in)
The educational background, skills job experience or training needed to succeed in this position.

1. Bachelors Degree in Business Management, or  related field required
2. 3-5 Years business experience required including:  (a) supervision/management of others; (b) purchasing and/or supply management responsibility;  (c) responsibility for transportation, shipping, receiving, or distribution; (d) customer service
3. Prefer 1-2 years experience with mailing/parcel management and relationships with related suppliers, and knowledge of supplier regulations and requirements.
4. Demonstrated understanding of technology and computer programs used in finance, supply, and mail ;management.  Familiarity  and experience with SAP is a plus.  Proficiency in and knowledge of the following Microsoft Office Suite programs is required:  MS Word, Excel Minimum 1-2 years experience in Vendor Relationships, Negotiations, and purchasing of goods and services. Demonstrated ability to communicate orally and in writing with vendors, customers, and management.
5. Familiarity and working knowledge of  general finance and accounting principles.
6. Basic understanding of networking, information technology, software, hardware, telecom, and peripherals

Position title:

Senior Buyer

Company:

Confidential

Industry:

Chemical Manufacturing

Job city:

Salt Lake City, Utah

Job type:

Full Time/Regular

Job description:

Summary: A multi-billion dollar global company that is a leader in the industry is seeking a Professional Senior Buyer to be located in their North American corporate Headquarters in Salt Lake City, Utah. This is a senior position in an expanding department.

Essential Duties and Responsibilities:
The requirements that follow are representative of the knowledge, skill set, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Management may assign other duties as necessary.

1. Contracts, purchases, and/or coordinates activities related to procurement of goods and services on behalf of the company as directed by the Regional Sourcing Manager and in compliance with Purchasing Policy and Procedures.
2. Actively participates as a team member with other departments and disciplines in their efforts to analyze the needs and requirements of the company relative to a specific material, service, project, or other classification of goods.
3. Solicits proposals for materials, goods, or services from potential and existing vendors.
4. Investigates and/or interviews potential suppliers to determine if they meet the specified requirements and performs quality audits at approved vendor’s facilities to confirm that quality standards and specifications are continually met.
5. Advises team members and/or management concerning vendors and recommends the suppliers to be used.
6. Negotiates the best overall value from contractors or suppliers, taking into consideration all elements of value including (but not limited to) price, quality, inventory management, and delivery options.
7. Creates and implements contracts and/or purchase orders that comply with company and government policies, rules, and regulations.
8. Acts as primary interface between the vendors and the requestors or intended recipients of the materials, goods, or services purchased. Relays scheduling, pricing, and/or quality issues with the vendor and work with the vendor to resolve past and current issues while avoiding future ones.
9. Maintains documentation, including contracts and other purchasing agreements in a manner that facilitates easy retrieval by any interested and authorized employee, agent, or independent auditor or other authorized person or persons.

This position has no supervisory responsibilities.

This position works closely with other sourcing personnel, and other departments to ensure that the sourcing requirements are met in an efficient and effective manner. Serves as “trouble-shooter” for problem solving and recommends solutions and changes for continuous improvement of the sourcing and purchasing process.

Education and/or Experience:

Bachelor's degree (B.A.) from four-year college or university in a business related field of study, five years related experience and/or training; or an equivalent combination of education and experience. (MBA Preferred)

Certificates, Licenses, Registrations:

Must have or be actively working toward ISM Certification as a Certified Purchasing Manager or possess relevant and equivalent knowledge and experience.

Language Skills:

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write in English, routine reports and correspondence. Ability to speak effectively before groups of suppliers, customers or employees.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

Knowledge of (or the ability to quickly learn) SAP or any other software used for ERP, plus working knowledge and ability to utilize Microsoft Office software. Must be proficient in MS Word and EXCEL.

Other Qualifications, Skills & Abilities:

Requires purchasing knowledge and skills which include a working knowledge of business and contracting law, the ability to effectively and efficiently negotiate purchases and contracts, knowledge of LEAN purchasing and inventory management and associated analytical techniques and methods. Also requires a working knowledge of, and willingness to comply with, ethical behavior standards and purchasing practices, and a willingness to gain experience in the industry specific commodities or types of goods and services purchased or obtained. Must be a minimum of 21 years of age.

The employee is expected to travel frequently to production or sales facilities and to suppliers thereof for purposes of conducting business on behalf of the company.

Company pays competitive wages with good benefits. Relocation is available for the right candidate.

Contact Information

Email:

SeniorBuyerJob@gmail.com